Ministry Opportunity: Church Administrator

Position Title: Church Administrator

Church Name: The Mill Christian Fellowship & Grace Community Church Grassie

Employment Type: Full-Time Casual

Hours: Up to 37 hours per week

Location: 1991 South Millway, Mississauga, ON, L5L 1R4 and 504 Mud Street West, Grassie,

ON, L0R 1M0: Depending on Applicant, primary site is flexible.

Reporting To: Lead Pastor

Targeted Start Date: March 2026

Position Summary:

The Church Administrator provides high-trust operational and financial administration for a

multi-campus church. This role supports healthy governance, stewardship, and day-to-day

ministry execution by overseeing office administration, accounting, and systems support. The

Church Administrator works closely with the lead pastor, elders, directors and other ministry

leaders to ensure compliant, efficient, and well documented operations across both church

locations.

Key Responsibilities:

 Serve as the primary administrator for church operations across two campuses; travel to

the second campus as required (to be discussed of primary location with remote work

possibility based on background and experience)

 Manage office administration including timely correspondences, confidential

recordkeeping, filing and document controls

 Maintain calendars, oversee scheduling, and perform weekly follow-ups including

sending reminders, distributing updates, and tracking action items needing to be

completed

 Act as Recording Secretary for Board of Directors meetings and Annual General

Meetings: preparing agendas alongside leadership, recording accurate minutes,

maintaining resolutions and motions, and managing secure archiving

 Acting as Bookkeeper for both church campuses, compliant with the CRA. This

includes acting as the financial liaison with third party accounting firm

 Maintain management protocols and CRM to monitor property and parking rentals,

issue credit card statements, maintain vehicle records and other tenant information

 Maintain a consistent professional, welcoming office demeanor and communication

standards for congregants, visitors, tenants and ministry partners

The Mill Christian Fellowship and Grace Community Church Grassie

Required Qualifications and Experience:

 Demonstrated expertise in [church] administration, including multi-ministry coordination

and confidential pastoral/operational support

 Accounting and bookkeeping experience, including accounts payable (A/P), accounts

receivable (A/R) and bank reconciliations

 Hands-on experience with tithing or other payment processing software, charitable

receipting and donor statement preparation with related CRA compliance experience

 Proficiency working with QuickBooks for processing journal entries, payables, expenses,

and reporting (QuickBooks online experience preferred)

 Experienced working with web-based services and cloud tools (e.g., document sharing,

online forms, digital signatures, video meeting platforms)

 Proficient with Microsoft Office Suite (Word, Excel, Outlook), Google Workspace

(Google Drive, Google Docs, Google Sheets) and comfortable working with Microsoft

Windows and Apple iOS tools and related software

 Motivated self-starter with the ability to work independently, prioritizing competing

deadlines and handling time sensitive tasks with care, accuracy and discretion

 Provide own mode of reliable transportation

 Able to pass a criminal background and vulnerable sector check

Preferred Experience and Background:

 Familiar with the Canadian National Baptist Convention, Send Network and related

aspects of our network affiliations

 Currently in good standing with local church (membership) and open to transferring

membership to The Mill Christian Fellowship or Grace Community Church campus

How to Apply

Those interested in this position are encouraged to submit their resume and a brief cover letter

expressing their interest and outlining their relevant church administration and accounting

experience to steve@themillmississauga.ca

Applications will be reviewed